HR Officer - Kyiv, Ukraine (National)

Role and responsibilities

The purpose of the Human Resources Officer position is the day-to-day implementation of the Human Resources related responsibilities. The position holder will be implementing various matters related to talent acquisition, performance management, payroll, duty of care and operational HR activities in the country office. The duties will also encompass proper implementation and reinforcement on GC Terms of Employment, and coordination with country office HR staff on related issues. The job holder receives functional guidance from HR and operational guidance from the support coordinator / country director.

GENERIC RESPONSIBILITIES:

• Advocate GC’s culture and values.
• Ensure compliance with GC’ policies and the local labor law in all procedures and processes.
• Drive implementation of related policies, procedures, and practices; provide capacity building to staff to ensure proper implementation.
• Contribute to the design/modification of Human Resources policies, processes, and procedures when needed, in alignment with HR Field Coordinator.
• Responsible for the HR administration and focal point for employees on HR related questions.
• Provide training sessions and capacity building activities to employees and conduct induction presentations for new joiners.
• Lead the local recruitment and payroll process.
• Prepare periodic related reports on activities and as requested by the line manager.
• Build and maintain an HR network with local frame of reference organisations.

EXAMPLES OF SPECIFIC RESPONSIBILITIES:

Promote GC’s expected organizational behavior, values and culture among staff in terms trough awareness/induction sessions. 
Act as HR business partner to country director and local senior management; handles confidential information.
Ensure that GC’s related activities are implemented within GC’s mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.
Act as a focal point for the HR system and ensure that the system is working based on the standards. 
Lead the joiners & leavers procedures; ensure checklists are well established and implemented.  
Facilitate the local on-boarding program in collaboration with operations.
Duty of care: act as a focal point for employees, ensuring the health, and well-being of employees, in alignment with HR Field Coordinator.
Ensure proper implementation of terms of employment and related policies including leaves, holidays, allowances and benefits, and others.
Ensure continuous filing of all related forms, templates, documents, and legal papers in their respective files (hard & soft). 
Prepare monthly reports related to payroll, performance management and HR metrics with regular update of staff database (NOVATIVE).
Follow up and ensure proper implementation of daily workers and consultancy policies at country level.
Carry out recruitment activities including requesting positions, shortlisting qualified candidates, conducting interviews and reference checks, and requesting job offers.
Ensure enrolment for social contributions and insurance packages of all staff members with proper support in related inquiries.
Request working visas and handle communication with local authorities & lawyers.
Prepare and submit employee data for payrolling, pay slips to employees, in alignment with timelines, legal requirements according to the labor law, and approval requirements. 
Perform other relevant HR tasks as requested by the line manager.

Competencies

Education and experience
Bachelor’s degree in HR, Business Administration, or any other related field.
2 - 5 years of experience in the HR function within related matters in Recruitment, personnel management, and operational activities.
Understanding of the local labor law.
Strong planning and organizing skills.
Previous experience from working in complex and volatile contexts.
Fluency in English and Ukrainian, written and spoken.
Experience from working in a humanitarian/recovery context preferable.

Behavorial competencies & personality

Performance management

Any candidate affiliated to, or openly supporting, one or more interest groups opposed to the Foundation’s principles and values, or whose previous position could engender safety issues for co-workers at Appel de Genève / Geneva Call, will be excluded from this selection process.  

Position : HR Officer
Type of Contract: National contract
Activity rate: 100%
Work place: Ukraine
Benefits include: 35 calendar days of annual leave, health and accident & disability insurance, possibility to work from home, office with shelter
Preferred start date: As soon as possible